| Name, objective
and burgee |
| 1 |
The Club shall be called the "Isle Of Sheppey
Sailing Club" (hereinafter referred to in these rules as "the
Club"). |
| 2 |
The Club's objective is to promote and facilitate
community participation in amateur sailing and to provide social and other facilities for members
as may be determined from time to time. |
| 3 |
The Club is a non-profit making organisation. Any
surplus income or gains to be reinvested in the club. No surpluses
or assets will be distributed to members or
third parties. |
| 4 |
The Club Burgee and Badge shall be a blue
pennant with a green diamond defaced with the letter 'S'. |
| |
|
| Executive
officers and management committee |
| 5 |
Responsibility for the day to day running of the Club
rests with the Management Committee. |
| 6 |
The Executive Officers of the Management Committee
shall be elected from the paid-up members of the Club at the Annual
General Meeting. They shall serve a term of twelve months in office
and shall consist of a Commodore, Vice-Commodore, Rear-Commodore
House, Rear-Commodore Sailing, Rear-Commodore Sail Training, Honorary
Secretary, Honorary Membership Secretary and Honorary Treasurer.
The Management Committee has the power to co-opt new members during
its term of office between AGM's. A quorum shall be five Officers. |
| 7 |
The Management Committee is responsible for the purchase
and supply of intoxicating liquor. The permitted hours for the supply
of intoxicating liquor shall be such hours that shall be specified
by the Management Committee but such hours shall not take effect
until notice of the hours has been given to the Clerk of the Licensing
justices and acknowledged. |
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|
| Membership |
| 8 |
Candidates for Election: Candidates for election shall
apply on a current Membership form to the Honorary Membership Secretary.
The application form, accompanied by the first year's subscription,
is to be forwarded to the Membership Secretary for consideration
by the Management Committee. Persons may not be admitted to membership
or the privileges of membership without an interval of at least
two days between application and admission. |
| 9 |
Method of Election: the Management Committee shall
elect members by a show of hands based on a simple majority. |
| 10 |
Young people may be elected members: up to the age
of 12 years they shall be junior Members; between 12 and 18 they
shall be Cadet Members. Both categories shall have full membership
rights excluding the right to vote at General Meetings. |
| 11 |
Person over the age of 60 years may become Senior
Citizen Members. |
| 12 |
Temporary Members: visiting yachtsmen who are members
of recognised clubs and from time to time such other persons as
the Management Committee may think fit, may be invited by an Officer
to become temporary members of the Club for a period not exceeding
fourteen days in any year. A temporary member shall be entitled
to all the privileges and benefits of membership except that he/she
shall not vote at any meeting and shall not be qualified to serve
on any Committee. |
| 13 |
Life Honorary Vice and Rear-Commodores may be elected
by not less than two thirds of the members present at a General
Meeting. |
| 14 |
Affiliated Membership: may be granted at the discretion
of the Management Committee to other social and recreational clubs
wishing to participate in Club social activities or utilise the
Club facilities on a regular basis. Both categories shall have full
membership rights excluding the right to vote at Annual General
Meetings. |
| 15 |
The Club may, at the discretion of the Management
Committee, hire the Club Hall to outside social and recreational
groups not affiliated to the Club. The hall may only be hired to
such groups, to include the sale of intoxicating liquor, for a maximum
of twelve occasions per annum. |
| 16 |
All members apart from cadets and juniors shall
be required to undertake at least two duties connected with the
activities of the club. It is the members sole responsibility to
arrange a replacement if he/she is unable to undertake the assigned
duty and to ensure that the replacement undertakes to do the duty
and to inform the duty rota secretary. Failure to attend for duty
when required may be grounds for expulsion from the club.
|
| 17 |
The Club ensures equality of opportunity to all members
regardless of race, gender, age, culture, sexual orientation, disability
or background. No member will be denied the opportunity by any form
of direct or indirect discrimination.
Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Sailing as a particular sport.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club's members and decided by a majority vote. |
| 18 |
Any person who uses the Club’s facilities (such as ‘crewing’ for others), on more than 5 occasions in a season, is required to become a full (not social) member of the club. |
| Executive
Officers' Responsibilities |
| 19 |
The Commodore will act as Chairman of the Management
Committee and will be responsible for the overseeing of the Club. |
| 20 |
The Vice Commodore will deputise in his absence and
carry out duties as requested by the Commodore. |
| 21 |
The Rear Commodore House will act as Chairman of the
House Committee and will be responsible for the all matters concerning
the Club and its surrounds. |
| 22 |
The Rear Commodore Sailing will act as Chairman of
the Sailing Committee and will be responsible for all dinghy sailing
matters. |
| 23 |
The Rear Commodore Training will act as Chairman of
the Training Committee and will be responsible for all matters concerning
training. |
| 24 |
The Honorary Secretary will be responsible for all
administration of the Club. |
| 25 |
The Honorary Membership Secretary will be responsible
for all membership and boat parking fee collection. |
| 26 |
The Honorary Treasurer will be responsible for keeping
an up-to-date account and reporting this to the monthly Management
Committee meeting. |
| 27 |
Other Club Officers: the following additional Club Officers shall
be elected or appointed:
Publicity Officer - Elected at the AGM
Trophies Officer - Appointed by the Sailing Committee
Starter and Timekeeper - Appointed by the Sailing Committee
Bosun - Elected at the AGM
Engineer - Elected at the AGM
Social Secretary - Elected at the AGM
Building Maintenance Officer - Elected at the AGM
The following Sub Committees shall be formed and will report
through their Chairman to the Management Committee: |
| 28 |
The House Committee consisting of the following officers:
Rear Commodore House (Chairman)
Social Secretary
Building Maintenance Officer
Bar Supervisor
Kitchen Supervisor
A quorum shall be three officers. |
| 29 |
The Sailing Committee consisting of the following officers:
Rear Commodore Sailing (Chairman)
Duty Rota Secretary
Starter and Timekeeper
Bosun
Engineer
Publicity Officer
Trophies Officer
Class Captains of all adopted classes
Class Captains shall be elected annually at class meetings. All
matters in dispute under the RYA rules shall be referred to the
Sailing Committee for decision. A quorum shall be three officers. |
| 30 |
The Sail Training Committee shall consist of the following officers:
Rear Commodore Sail Training (Chairman)
Principal Training Officer
Instructors
Assistant Instructors
A quorum shall be three officers. |
| 31 |
The Management Committee may, from time to time, make,
alter or repeal regulations regarding the use of the Club, ancillary
buildings, land, boat park, equipment and generally for the good
conduct of the Club. Such regulations shall be posted from time
to time on the Club notice board in addition to any other means
of circulation and, if not inconsistent with the Club Constitution,
shall be binding on all members. |
| 32 |
A member may propose another member for the position
of an Officer by sending his nomination in writing to the Honorary
Secretary by the last Saturday in the month of November. The Honorary
Secretary shall prepare a list of nominations and post it on the
Club notice board not less than ten days before the date of the
Annual General Meeting. |
| 33 |
If there is more than one nomination for any position
the vacancy shall be filled by a vote of members present at the
Annual General Meeting. |
| 34 |
In the event of a vacancy occurring among the officers
between General Meetings the Management Committee may fill the post. |
| 35 |
The Management Committee shall meet monthly. |
| 36 |
In the event of the voting on any proposal being
equally divided the Chairman shall have the casting vote. |
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|
|
Authorisation of expenditure |
| 37 |
No committee shall incur expenditure without the authority
of the Management Committee. |
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|
| Annual
subscription |
| 38 |
Annual subscriptions shall be payable on election
and subsequently on 1 January each year. Subscriptions shall be
determined by the members at the Annual General Meeting. |
| 39 |
A reduced subscription for special cases may be granted
at the discretion of the Management Committee. |
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|
| Members
in arrears |
| 40 |
The Honorary Membership Secretary shall give written
notice to members whose subscriptions are not paid by 1 April. If
the subscription remains unpaid by 1 May members shall be liable
to pay an entrance fee in addition to their subscription. If the
subscription is not paid the member's name may, at the discretion
of the Management Committee, be struck off the Club Register. |
| 41 |
Any member being in arrears with current subscriptions
shall not have the power to propose or second a motion or vote at
an Annual General Meeting. |
| |
|
| Resignations |
| 42 |
A member may resign from the Club by informing the
Honorary Membership of his resignation. |
| |
|
| Impropriety
of conduct by members |
| 43 |
If, in the opinion of the Management Committee or
any ten members (who shall certify the same in writing) the behaviour
of any member either within or without the Club shall be deemed
detrimental to the character or interests of the Club, the Management
Committee shall, after giving the member an opportunity to defend
himself, have the power to request that member to resign. The vote
and resolution for expulsion shall be by ballot and shall only be
carried if two thirds of the Management Committee present vote in
favour of the resolution. |
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|
| Annual
General Meeting |
|
44 |
The Annual General Meeting shall be held on the first
Sunday in December. Members shall be notified of the date of the
meeting twenty eight days in advance but any accidental omission
to give such notice shall not invalidate any proceedings. Twenty
members shall form a quorum. |
| 45 |
An officer elected at the Annual General Meeting shall
take office immediately, although nonpayment of membership subscription
by the second monthly meeting will result in non-election of that
officer. |
| 46 |
Notice of any business brought forward at the Annual
General Meeting by members must be received by the Honorary Secretary
by the last Sunday in November. |
| 47 |
The books of the Club shall be closed on 30 September
and the Honorary Treasurer shall, not less than three days before
the Annual General Meeting, post a copy of the accounts, subject
to audit, for the preceding year on the Club notice board. He shall
submit the Statement of Accounts to the Annual General Meeting and
any approval of those accounts by the Annual General Meeting shall
be subject to audit. |
| |
|
| Special
General Meeting |
| 48 |
On the instructions of the Management Committee or
at the written request of at least ten members, the Honorary Secretary
shall call a Special General Meeting. The time, place and agenda
shall be notified to all members not less than twenty one days before
the date of the meeting. Fifteen members shall form a quorum. |
| |
|
| Alteration
of rules |
| 49 |
Proposals for an amendment to the Rules shall be carried
by a two thirds majority of members present and entitled to vote
at an Annual General Meeting. |
| |
|
| Liability
|
| 50 |
The Club shall not be liable for any loss or damage
to members' property or liable for any injury to persons or damage
arising therefrom. The Club shall be deemed to include any members
acting for it in handling its facilities. |
| |
|
| Boat
parking |
| 51 |
Any member parking his boat in the Club's compound
enters an annual contractual arrangement with the Club for the space
so rented. Any member subsequently in arrears for boat parking will
be deemed to have broken such a contract and the Club will be entitled
to remove his boat from the compound, after due warning is given,
without any legal redress. If such members in arrears cannot be
traced after six weeks the Club will be entitled to dispose of the
boat as it sees fit. |
| 52 |
Members leaving boats in the boat yard shall ensure
that masts are taken down within two weeks of the last meeting of
the season and erected not earlier than two weeks before the start
of the season. |
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|
| Trustees |
| 53 |
One or more Trustees shall be appointed by the General
Meeting to hold all property of the Club including any land and
investments for the use and benefit of the Club. The Trustees shall
have the power to sell, lease, mortgage or pledge any Club property
for the purpose of raising or borrowing money for the benefits of
the Club with the consent of the Management Committee. |
| |
|
| Auditor |
| 54 |
The Annual General Meeting shall appoint an auditor
who shall audit the accounts of the Club for the current year. In
the event of an auditor being unable to act the Management Committee
shall appoint a substitute. |
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|
| Dissolution |
| 55 |
If, upon the winding up or dissolution of the club,
there remains after the satisfaction of all its debts and liabilities
any property or assets whatsoever, the same will not be paid to
or distributed amongst the members of the Club but any assets will
be applied for approved sporting or charitable purposes. In other
words the assets must be given or transferred to another CASC, a
registered charity or the Sports governing body for use by them in community related sports. |
| |
|
| Interpretation
of rules |
| 56 |
The Management Committee's decision shall be final
and binding on all matters arising as to the interpretation of the
foregoing Rules.
|
